View version history of a record, folder, or table

The version history for a record, folder, or table records:

• The version number and version state.
• The date each version was created, released, superseded or withdrawn.
• The notes (if any) accompanying the change of version state.
• The login information of the user who made the change of version state.

Click to see an example  

Depending on the current version state, you may also be able to edit specific versions.

To view the version history of a record, folder, or table, open its properties and, under Version Control, click View version history. The version history of a record can also be displayed from the record datasheet: on the datasheet View menu, click Version history.

You can carry out a number of actions on the versions displayed here, depending on whether you have a table, folder, or record version selected:

•  Add this version/all versions to the Record List
•   Copy this version/all versions to the clipboard
•  Edit this version
•  Watch this version
•  Export data from this version to Excel
•  Download an Excel template based on this table or folder version
•  Find substitutes for this record version

Note: not all options will be available for superseded and withdrawn records.