Release a record, folder, or table

Only Unreleased items can be released. When you release a record, folder, or table:

• Its version state changes to Released.
• Its version number is not incremented.
• The version state of the previous released version (if it exists) is changed to Superseded.
• All of its parent records will also be released.

For tables, folders, and generic records, you can choose to release only the item itself and not the records and folders within it, or you can release it and all of the records/folders within it.

To release a record, folder, or table

1. In the Contents tree, locate the unreleased item and click Edit on the item menu button .
2. Click one of: Release this record or Release this generic record or Release this folder.
3. If you selected a table, folder, or generic record that contains other folders and/or records (i.e. that has descendant records), you can choose whether to release all of its descendant records as well:
   • Release the record only — (default option) release only the selected table/folder/generic record; do not release any of the records or folders it contains.
   • Release this record and all descendants — release the selected table/ folder/generic record and all records and folders within it.
4. (Optional) Type some notes about the change you are making in the box provided. The notes will apply to all folders and records being changed.
5. Click OK.